Please select the specified group, double click to add it to the To box, and click the OK button. Now the Rule Address dialog box comes out. In the Rules Wizard (Which condition(s) do you want to check?), please check the sent to people or public group option, and click the linked text of people or public group in the Step 2 section.
In the Rules Wizard, please click the Apply rule on messages I send option and click the Next button.Ĥ. In the Rules and Alerts dialog box, please click the New Rule button. Please select the specified mail folder you will set the Outlook rule for, and click Home > Rules > Manage Rules & Alerts.Ģ. In Outlook 2007, carefully select the addresses from the Message Options dialog.Please follow below steps to set an Outlook rule for email sent to the specified group in Outlook.ġ. Tools-> Options…-> button E-mail Options…-> button Advanced E-mail Options…-> option: Allow comma as address separator Note: If you get an error when pressing OK and Outlook complains about not being able to resolve a contact, the issue is most likely caused by your system not allowing the comma (, ) as a separator character.
Open your Distribution List or create a new one via. Select all the names and addresses but make sure you do not select the “To:” or “CC:” text itself (don’t worry about any extra spaces though). In the “Internet headers” box at the bottom, scroll down until you see the list of email addresses for the To or CC field. Right click on the message in the message list and choose “Message Options…”. You can still achieve the same via a slight detour Unless all these addresses have been added to an Address List in your Address Book already (like the Global Address List of an Exchange account), this will result in unresolved names. The above trick will not work in Outlook 2007 as the copy command there will only copy the listed names and not the actual underlying email addresses. Via the right click menu, you can easily select and copy all recipient addresses from a message. You can repeat the steps above if multiple addresses have been added to both the To and CC fields. Press OK and the addresses will be added to the Contact Group. Press CTRL+V to paste the copied addresses. Place your cursor in the field next to the “Members->” button. Press the “Add Members” button and select “From Address Book”. (or use the keyboard shortcut CTRL+SHIFT+L) Open your Contact Group or create a new one via. 
Now that all the recipients are highlighted, press CTRL+C to copy them or right click on the selected addresses and choose Copy.
From the context menu that pops-up, choose Select All.
Right click on a recipient in the message header in the Reading Pane. Outlook 2010, 2013, 2016, 2019 and Office 365Ĭreating a Contact Group from the recipient list of a message goes quite quickly in Outlook 2010 and later You can create a Contact Group (as Distribution Lists are called in Outlook 2010 and later) directly from the recipient list of the message but depending on your Outlook version and settings, you might need to take some additional steps. Is there an easy way I can create a Distribution List directly from the message or do I have to manually add everybody (I hope not.)? As we're all going to work on the same project, I want to create a Distribution List containing these people. I've received a message with a lot of people in the To and CC field.
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